NYCC Privacy Notice for Pupils in Schools, Alternative Provision, Pupil Referral Units and Children in Early Years Settings – Autumn 2019

Privacy Notice - Data Protection Act 1998

We at Carleton Endowed CE (VA) Primary School are a data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data and use it to:

  • Support your teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well your school / educational setting is doing.

Information about you that we hold includes your contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information.

We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to do so.

We are required by law to pass some of your information to the local authority, North Yorkshire County Council, and the Department for Education (DfE) and where appropriate we will send to relevant national health service personnel (e.g. school nurses) information on individual pupils changing school (or address) to ensure continuity of health care. If a child moves to another school we will ensure a handover of appropriate data we hold, and we will cooperate with other schools s/he has attended to endeavour to complete any outstanding issues.

If you want to see a copy of the information we hold and share about you then please contact Carleton Endowed CE (VA) Primary School.

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites: and…

If you are unable to access these websites, please contact the LA or DfE as follows:

Data Management Officer
North Yorkshire County Council,
Financial Services,
County Hall,
North Yorkshire,


email: [email protected]

Telephone: 01609 533219

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street



Telephone: 0370 000 2288

For more information about young peoples’ services, please go to the National Careers Service page at or the LA website shown above.